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We need your donation to keep ACSEF's nonprofit status.

EVERY YEAR we must show the IRS that our nonprofit public charity organization receives 1/3 of our contributions (approximately $20-30 thousand dollars annually) from non corporate sources - from YOU - the public (including your school's Parent associations or other charitable entities).


A. You can click the PayPal button on your right and make a direct tax deductible donation

B. You can write a check and mail to ACSEF 3996 Mt. Rainier Ct., Pleasanton, CA 94588

Reminder !!


It takes a huge amount of volunteer personnel, time and funding to put on a county wide science fair the size of ACSEF. We are hoping that a few great people will step forward to take over the management or help to manage future ACSEF's. A minimum of 12 year round volunteers are required – Many positions are open at this time. Please see complete list and job descriptions at the end of this message. Any adults who are interested in one of the described positions please contact Founding Director, Patti Carothers 925-353-4414.

This GAP year, Patti Carothers, Founding Director/SRC Chair, Suzette Takei, Judging Coordinator/Co-Director and Robin Groch, Operations/Special Awards Director will use the time to find a strong group of people who wish to fully engage in this valuable STEM event.

For those high school students who strongly desire to enter an ISEF affiliated science fair, or the California Science and Engineering Fair – we are seeking other science fair venues that are willing to “adopt” you this year. PLEASE DO NOT personally contact any of these: CALIFORNIA STATE SCIENCE & ENGINEERING FAIR, CONTRA COSTA COUNTY SEF, SAN FRANCISCO BAY AREA SCIENCE FAIR or SYNOPSYS SANTA CLARA SEF. They have requested that you wait for ACSEF to make an announcement as to any progress we have made toward this effort for an alternate competition venue. ACSEF will let you know if we are successful. We make no promises that this will occur – but we will give it our best effort.

OPEN POSITIONS ON THE ORGANIZING BOARD – ALL POSITIONS ARE ENTIRELY VOLUNTEER - Most positions require a minimum of 8 -15 hrs. per month August through June.

Assistant Director – oversees specific organizing board committee responsibilities, travel, accommodations and meal arrangements for CSEF and ISEF participants – Year round volunteer position.

Special Awards Director – Working with the Judging Coordinator - acquires judges for the approximately 50-70+ special awards, ribbon and certificate orders.

Treasurer – responsible for payments and deposits, writing invoices to schools or others who pre-pay student registration fees, keeping the financial books up to date and readying the account for tax purposes when the fair Accountant requires.

Facility Director – secures and acquires various required contracts for the furnishings, food, dates & site of the annual science fair, including food vendor for volunteer and judge meals, , insurance certificates from ACSEF’s insurance agency as needed per vendor or venue, and storage facility contracts.

Corporate Sponsorship Director - responsible for securing new and maintaining relationships with corporate donors, obtaining grants and working with the Director and Assistant Director in writing grant proposals.

Private Donor Sponsorship Director – responsible for obtaining the IRS required 1/3 of ACSEF funding from individuals (non-corporate funding) through various creative means.

Publicity Director – responsible for insuring ACSEF’s corporate and private donors are recognized for their contribution, oversees the writing and publishing of the annual newsletter, the participant booklet and news releases pre and post fair.

Secretary – responsible for all communication between schools, parents, students and teachers as needed by the Director, minutes of organizing board meetings and thank you notes .

*SRC – Scientific Review Committee members (is a committee of professionals that review each project application to ensure that all safety and legal requirements will be met and that the appropriate forms have been completed. The committee & trained volunteers also review the completed project displays before competition). Typically, a Scientific Review Committee is composed of at least three people but more often up to 5 or 7 to handle the sheer volume of project applications: a biomedical scientist, a physical scientist, and a science teacher.

*IRB – Institutional Review Board members(is a committee that, according to federal regulations (45-CFR-46), must evaluate the potential physical and/or psychological risk of research involving humans. All proposed human research must be reviewed and approved by an IRB before experimentation begins. This includes review of any surveys, or questionnaires to be used in a project. IRB must consist of a minimum of three members including the following: An educator (retired or active), A school administrator (preferably principal or vice principal – retired or active), A medical or mental health professional (retired or active). The medical or mental health professional may be a medical doctor, nurse practitioner, physician’s assistant, doctor of pharmacy, registered nurse, psychologist, licensed social worker or licensed clinical professional counselor. The medical or mental health professional on the IRB may change depending on the nature of the study. This person must be knowledgeable about and capable of evaluating the physical and/or psychological risk involved in a given study.

Patti Carothers (925-353-4414 NEW fair phone number) alamedacountysef@gmail.com email), Suzette Takei and Robin Groch.em>

Thank You Sponsors!

Title Sponsor - Synopsys Outreach Foundation and additional sponsorship from business and corporate entities Oracle • Lawrence Livermore National Laboratory • Chevron • Professional Engineers in California Government • Galaxy Press and the combined efforts of the Alameda County Water and Wastewater Agencies including (Alameda County Water District • California Water Service Company • Castro Valley Sanitary District • City of Hayward • City of Livermore • City of Pleasanton • Dublin San Ramon Services District • East Bay Municipal Utility District • Union Sanitary District • Zone 7)

Thank you 2017 Patrons


Patti Carothers

Founding Director/Board President/SRC Chairman

Suzette Takei

Co-Director/Judging Coordinator

Robin Groch

Special Awards Director



Malia Takei

E-mentor Coordinator


Volunteer Coordinator


Sponsorship Committee


Sponsorship Committee


Sponsorship Committee


School Outreach Coordinator – Public Schools


School Outreach Coordinator – Private Schools




Diversity Outreach

Geeta Hiremath

Publicity Chairman
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