SETTING UP YOUR PROJECT AT THE SCIENCE FAIR
READ ALL CAREFULLY
— For creating your display go to Display Guidelines
1. Project set up and safety check of your display area takes approximately 30-45 minutes at the Alameda County Fairgrounds in Pleasanton on Friday March 10, 2017 anytime between 2 pm and 7 pm - NOTE THE BUILDING CLOSES PROMPTLY AT 10 pm.
- We recommend members of a team come together if at all possible - we like to take random photos of all aspects of the fair for our awards ceremony slide show.
- If you are unable to personally set up your project then your teacher or parent may set up the project for you with appropriate I.D.
Plan accordingly for driving time and traffic. **Print the parking pass that will be emailed to you.
2. Size of tabletop display area is 76 cm (30 inches) deep, 122 cm (48 inches) wide (side to side). So if you have artifacts ( a prototype, a computer etc.) it all has to fit into this space along with the log book and the report biinder. So what else do I bring?
Project log book, 10 copies of project abstract, project written report (optional for 6th grade students but highly recommended), other safety approved display items must fit into this space on top of the table.
ENGINEERING projects - which may have larger prototypes/models will be placed under your display table or in a special area of the exhibit hall if needed).
Tables & table coverings will be provided by SACSEF.
- Projects that include some form of demonstration. You are encouraged to provide this in the form of a video clip rather than the actual device for safety purposes.
- All demonstrations must be shown to the safety compliance committee during project set up so be prepared to show your video or the operation of your prototype.
- All students using audio visual presentations must be prepared to show the entire presentation to a Safety Compliance Committee representative at project set up.
- Display items of value (e.g. laptops, expensive scientific equipment) need to be brought to project set up for safety check, HOWEVER these cannot be left in the exhibit hall the night before the judging.
- You may return with these items for judging the next day if you've received a Compliance Sticker on the item that is being brought back the next day.
- SACSEF does not assume responsibility for stolen, lost or damaged items.
3. Items that are REQUIRED to be displayed.
Final project report (optional for 6th grade students but highly recommended) which includes all of the same items on your display board PLUS the background report, acknowledgements, and additional photos
Abstract 10 copies identified with your project ID only - do not include your name, school name or teacher name.
Form 1C if your project required it) must be in front of your display board on the table top.
4. Are additional display items (props) allowed?
Yes, if they are absolutely needed to enhance your project & meet our safety guidelines. All project display items will be checked at project set up by a Safety Compliance Committee representative to ensure projects are safe to be displayed.
- Prohibited display items include. DO NOT bring any of the following display items (props). We suggest you take photos of these types of items and have them on your display board in a photo section and/or in your project final report binder. The prohibited list includes:
- ANY liquids or other chemicals...including water (for safety reasons)
- Live or dead animals/plants or their parts (for allergy reasons)
- Living or dead microbial cultures or tissues. (for safety reasons)
- Loose gravel, rocks, sand, dirt etc. (for safety reasons - spill/choking hazard)
- Sharp items (scalpels, exacto-knives or others etc.) (for obvious safety reasons)
- Flammable items - including empty containers (for obvious safety reasons)
- Explosive or reactive items (for obvious safety reasons
- Breakable items (glass, glass containers etc.) (for safety reasons)
- Open battery cells (OK if closed and sealed)
— For a complete list of prohibited items go to this link: Prohibited Display Items Safety List
5. I need electricity at my display area. You must supply your own 10-15 foot extension cord with a UL rating. Bring this on Friday for project set up.. You should have checked a box when registering at the acsef.zfairs.com site. You will receive an invoice to be paid by check for $35.
- IT IS BEST TO FULLY CHARGE YOUR BATTERY PRIOR TO JUDGING.
6. Can I make changes to my project research plan or title?
No major changes or additions may be made to your project title or procedure after you have received approval. If you have some minor changes that occur naturally with trial and error - email the fair director for feedback and possible approval. Any changes must be made no later than February 15th.